Beviale Mexico: Exhibitors' frequently asked questions
As of 12.02.2021
Beviale Mexico, which was originally scheduled to take place from 2 to 4 March 2021, is moving online. The onsite event at the Expo Guadalajara exhibition centre will be replaced by the Beviale Mexico eSpecial, an online event just under three weeks long. With this decision we react to the changed conditions caused by the dynamic pandemic development and its effects on the entire beverage industry along the product chain. At the same time, it provides planning security in good time for the entire internationally linked sector. This is in response to the express wish of the industry for its meeting place for exchanging ideas, networking and knowledge transfer with experts and discovering trends and innovations. During the event experts and end users from the entire beverage industry will be able to share information and
During the event experts and end users from the entire beverage industry will be able to share information and network with each other in the virtual space. On each Tuesday, March 16th , 23rd and 30th 2021, the virtual platform will also offer a comprehensive program of presentations, lectures and seminars that will then be available on demand for the entire duration of the event.
The Beviale Mexico eSpecial offers a meeting place for the entire international beverage industry along the product chain. Benefit from the reach of the virtual Beviale Mexico eSpecial: Present your company and your product innovations, share your know-how, let your employees participate in top-class lectures and enable your sales team to make new contacts and acquire orders.
The Beviale Mexico eSpecial is based on two main components: product and company presentations in addition to regional beverage associations and trade organizations lectures. As an exhibitor, you can present your company your services via an individual company profile page. This serves as the first point of contact for every potential customer - in a way, it is your business card and a substitute for your exhibition stand at the same time. You can assign an unlimited number of employees to your profile free of charge.
As participants of the event, they can visit exhibitor presentations on the virtual platform, view participant and company profiles and get in touch with potential customers or partners via various communication tools. In a first step, they are supported by an integrated matchmaking tool that suggests contacts that are specifically interesting for them.
You can set up the language that suits you under "Settings". Here you can choose from various languages for navigation on the platform. However, please note that the company profiles themselves are only displayed in English and Spanish.
The platform will be open 24 hours to provide worldwide access. Chat messages can be sent around the clock and the recorded content of the congress program can be accessed. Since a delayed reply to chat messages is also possible, similar to e-mails, a "night service" is not necessary.
We also know how important personal contact at trade fairs is for companies and of course a virtual event cannot completely replace personal contact. This year, due to Covid-19, many major industry events, trade shows and conferences had to be cancelled. Personal customer contact was also noticeably limited in many areas. Beviale Mexico eSpecial offers a meeting place for the beverage industry along the production chain with the opportunity of personal exchange.
That's why we've incorporated a wide range of available communication tools as core components of the event platform, along with a comprehensive matchmaking tool that includes all participants. Define your offer and your search criteria precisely, find the right contacts for you and contact them directly - via chat, video call or 1:1 meeting.
Benefit from the reach of the digital event: present your company, your product innovations, share your expertise, let your employees participate in top-class lectures, and enable your sales team to make new contacts based on a comprehensive matchmaking tool and acquire orders to strengthen your position in the mexican market.
The basis for matchmaking is an algorithm embedded in the platform that takes into account all the content and information requested from the participants during onboarding and generates personalised results on this basis. The highest matches are displayed in the "Best Matches". In addition, the matches with other participants can be viewed directly in the respective participant profiles ("Participants" section).
You may find all information about your participation possibilities at the Beviale Mexico eSpecial 2021 here:
Just fill in the application form and send it back to firstname.lastname@example.org.
No. As an exhibitor at Beviale Mexico eSpecial, you’ll present your company on an individual company profile page with numerous display options that you can fill up with your own content in advance of the event. This profile serves as the first touch point of contact for every potential customer - in a way, it is both a business card and a substitute for your exhibition stand. Therefore, the company profile should be filled with significant information that arouses the interest of the visitor and invites him to contact you.
The Beviale Mexico eSpecial is not a virtual exhibition in the strict sense. It is a digital platform for presenting your company and products, for communicating with potential customers and partners, and for knowledge transfers. As an exhibitor, you’ll be presenting your company not in a virtual (graphical) booth, but on an individualised company profile page.
Yes. You need no special knowledge of conducting virtual events, and can participate in the event as an exhibitor even with little or no experience. In advance of the event, we'll support all registered exhibitors with instructions and video tutorials. We will also offer webinars to introduce the platform and its features. Of course you can also include your colleagues from digital marketing or social media marketing in the preparations.
Yes. You need no special knowledge of conducting digital events, and can participate in the event as an exhibitor even with little or no experience. In advance of the event, we will support all registered exhibitors with instructions, video tutorials and webinars for your sales staff. Because especially virtual events live from the active communication of all participants. At least as important as a meaningful profile is therefore the active participation of your sales staff. Only by addressing potential customers or partners in a targeted and proactive manner will you achieve the desired acquisition success. Even more than at a real trade fair stand, it is important that your sales team actively seeks contact with other participants in order to make the trade fair experience successful for them - in a first step, they will be supported by the integrated matchmaking tool.
Should any further questions arise, we are always available for you as usual. Please contact us.
The onboarding process enables all exhibitors, speakers, journalists and participants to set up their personal user profile and enter the matching criteria (search - offer) in order to benefit from matchmaking in the best possible way. Furthermore, the employees of the exhibiting companies can assign themselves to the company profile as employees there at the same time. The matchmaking tool supports the employees during the event by suggesting the most interesting contacts from all users (exhibitors, participants, speakers, journalists). All registered participants will receive the invitation link to the onbaording by e-mail at least 7 days before the event.
If possible, use the latest version of Google Chrome as your browser, or alternatively the latest version of Mozilla Firefox. If you use Internet Explorer, you may experience significant limitations in the display. You will receive additional technical requirements from us in advance and have the opportunity to test them.
The platform will be accessible and available to all users until the 9th April 2021. During this time, you will still be able to view exhibitor and participant profiles and contact users via the chat tool.
As an exhibitor you'll present your company on an individual company profile page, which is included in every exhibitor package. This serves as the first point of contact for every potential customer – you might think of it as a combined business card and substitute for your exhibition booth. Therefore, you should pay special attention to fill out your company profile with impactful information that arouses ther visitor’s interest and invites them to contact you.
The exhibitor profile is filled in via an input mask. Registered exhibitors will receive their personal invitation link to create their company profile on the digital platform via Email.
- Company description: max.10000 characters
- Logo: Recommended size: 300 pixels high
- Teaser image: Recommended size: 1920 x 640 pixels (format 3:1)
- Recommended duration: 10-30sec
- File format: mp4, mkv, avi, mov
- More videos:
- Recommended duration: <5min
- File format: mp4, mkv, avi, mov
- Documents: File format: pdf (preferred), ps, eps, doc, doc, docx, ppt, pptx, ppsx, xls, xlsx, odt, odp, key, pages, numbers
For the media files there is a maximum file size of 256 MB per file.
Tip: To upload a header video, please upload this video first to the media gallery (under graphics).
All variants are possible.
As an exhibitor, you will receive access to the TicketCenter via email prior to the start of the event. This allows you to create a personalized exhibitor pass for each of your employees as you would for an onsite event. With the LIVE activation of the event (at the latest 7 days before the start of the event), your employees will then receive an invitation to the onboarding process as an e-mail. Please note that an exhibitor pass must be filled out for each contact person, as this is personalized. As part of the onboarding process, your employees will create their personal profile on the platform in order to benefit as much as possible from the matchmaking process. At the same time, they can assign themselves to your company profile as contact persons.
Even more than at an onsite event, a virtual event requires your staff to be proactive and actively engage with other participants on the platform. Encourage your sales team not only to take active advantage of the matchmaking tool and make arrangements prior to the event for virtual meetings, but also, for example, to screen the participant lists of relevant presentations for promising contacts. The virtual event lives from the active participation of all participants!
You can advertise participation at the virtual Beviale Mexico eSpecial as you promote your trade fair attendance. With your confirmation of participation, you will receive an online banner from us that you can use for your e-mail signature, for your website and for advertising via social media. Click here to enter the download area.
Furthermore, you can use your infinitely redeemable company e-code and your sample cover letters in the TicketCenter and invite your customers to the digital event! You will receive access to the TicketCenter before the start of the event via email.
The first point of contact for every potential customer will be your personalized company profile page – you might think of it as a combination of your business card and a substitute of your exhibition booth. So you should give special attention to filling out your company profile with effective information that arouses participants' interest and invites them to make contact. You can also incorporate photos, videos or pdf files into your company profile, to make it even more attractive.
But remember: even and especially a virtual event lives from the active communication of all participants! Therefore, the active participation of your sales staff is at least as important as a meaningful profile. You will achieve the desired acquisition success through targeted and proactive addressing of potential customers or partners. Even more than on a real trade fair stand, it is important that your sales team actively seeks contact with other participants in order to make the trade fair experience a successful one for them. The integrated matchmaking tool will help you take the first step.
The matchmaking tool will suggest “best matches” of participants whose profile information matches your criteria the most. These are the participants you should contact. The complete list of all participants is also available to your staff, and they are invited to network with every participant they are interested in or to start communication directly via chat or a scheduled video call. The participant lists of the lectures in the conference program also give you an overview about who is also interested in the topics relevant to you. You can use this as basis for a contact. After the event, your employees will all receive a lead list of all contacts with whom they were in contact, which will make follow-up easier.
As user on the platform, you can contact any other user at any time. Therefore, various communication tools are integrated in the platform - choose between contacting via chat message, arranging a scheduled video call via the integrated appointment tool or the direct video call. As a team member of an exhibiting company, you will be visible as a contact on the company profile and can be contacted by interested parties. You can also schedule appointments online before the start of the event as soon as the platform goes live (at the latest 7 days before the start of the event). The appointment tool also offers you the option of pre-assigning the times at which you can be reached.
No, there is no deadline. You can find all information on how to participate as exhibitor at Beviale Mexico eSpecial here:
Please note: As visitors are given access to the digital platform starting from 8th March 2021, your exhibitor profile should be completely filled in by then at the latest.
The profiles of all registered participants will be visible on the platform in good time before the digital event (at the latest 7 days before the event). At this point, digital meetings with other participants (visitors, press representatives, other exhibitors) can already be arranged for the duration of the event. In addition, your employees will receive a lead list with their personal contacts after the event.
The exhibitor package offers the option to give a presentation within the live-actions of Beviale Mexico eSpecial. You can also hold you presentation live via video-meeting (for example ZOOM, MS Teams etc.) directly from your office without travelling.
If you are an industry expert you can contact us via a digital form. Please click here to send us the requested information regarding the presentation. We will contact you and let you know whether it is possible to speak at Beviale Mexico eSpecial 2021.
Yes, on the virtual platform you can see which participants have registered for your lecture. You will receive a lead list of visitors who attended your presentation.
Employees of exhibitor companies will have free access to all presentations in the conference program. All exhibiting companies receive a free quota of exhibitor passes for the employees. As registered exhibitor, you will receive access to the TicketCenter via email prior to the start of the event. This allows you to create a personalized exhibitor pass for each of your employees as you would for an onsite event. With the LIVE activation of the event (at the latest 7 days before the start of the event), your employees will then receive an invitation to the onboarding process as an e-mail. Please note that an exhibitor pass must be filled out for each contact person, as this is personalized. As part of the onboarding process, your employees will create their personal profile on the platform in order to benefit as much as possible from the matchmaking process. At the same time, they can assign themselves to your company profile as contact persons.
In the run-up to the event, the Beviale Mexico team will support all registered exhibitors with instructions and video tutorials. Should you have any further questions, the Beviale Mexico team will be available for you as usual. During the event itself, you will also be able to reach a contact partner for technical issues anytime by way of the help function on the platform.
The online registration for Beviale Mexico eSpecial 2021 is already open. You can buy your ticket, which accesses you to all presentations live and also on-demand for the whole time the platform is open. Of course you can use the matchmaking and get in contact with all exhibitors.